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People and work planning

Manage Clock employees

Add or link employees, assign their workplace and maintain access safely.

1 min readUpdated Aug 23, 2026

Link each worker to the correct shared identity and service-specific working conditions.

Before you start

  • Verify the real email and employment start date.
  • Prepare employee code, workplace and expected weekly time.
Clock employee list with code, workplace, weekly hours and access status.
Each employee combines a shared professional identity with Clock-specific access and planning data.

Add or link the person

Use the employee’s real email to create or link their shared professional identity. An existing Suite professional keeps their credentials; a new identity needs an initial password.

Complete operational data

Assign the employee code, timezone, usual workplace and expected weekly time. These values support schedules and reports but do not create punches by themselves.

Handle capacity changes

If access is suspended by the plan, the employee’s historical data remains. Review open shifts and future planning before changing who is active.

Step by step

  1. Open Employees and search before adding.
  2. Link an existing professional or create the required identity.
  3. Set code, timezone, default workplace and weekly minutes.
  4. Review access dates and active status.
  5. Save and verify the employee can open the terminal.

Final check

  • No duplicate professional identity was created.
  • Workplace and expected time are correct.
  • Suspended access retains historical records.
Tip: Changing an employee profile does not create or alter punches by itself.